The reception of the students in Europe is carried out in Poitiers where the first stages of the course of the students take place .They are welcome by the local staff which assists them in all their procedures. This staff is coordinated by the person in charge of the consortium who coordinates the various services beginning with International relations and its Foreign Students reception office
In addition, representatives from the other universities of the consortium are present to help the students produce the necessary documents and with procedures for further mobility. Similar procedures are duplicated on arrival of the students at each new stage of their mobility.
Academics are welcome wherever their missions begin, in Poitiers, Lisbon or Madrid by the person in charge of reception at the university.
Upon selection, all the necessary documents required by the consular services are addressed to the students and to the academics. Students are advised on the migratory procedures to undertake (which vary according to the countries of origin) and a contact is made with the appropriate consulates.
When arriving in Europe, the students assisted by the service of the international relations of the University of Poitiers which, in partnership with the services of the Ministry for the interior (Prefecture de la Vienne) and with the OFII (French Office of immigration and Integration), which initiates the process of request of a resident permit, if needed.
As Each semester is organised by a different university within the consortium, the Euromime curriculum requires the mobility of students. As far as possible, the consortium will help students find suitable accommodation.
In Poitiers, long stays are catered for by associating student housing services (cité internationale Michel Foucault and cité Rabelais (run by the CROUS))with a list of private accommodations supplied by the international relations department of the university.
Short stays, such as when attending the SEMIME conference in Lisbon, the CEE seminar in Poitiers and the UNED conference in Madrid, which last between one and two weeks, are open to group bookings in student residences (whether public or private)to provide better value for money.
The housing of the academics is entirely organized by the consortium (hotels of various categories in Lisbon and Madrid, hotels of various categories and university lodging for scholars invited in Poitiers). For stays longer than one week, apartments are also available.
The Consortium subscribes an insurance for each student who covers his medical expenses since their departure of their country of origin until their return. This insurance is sufficient to fulfill the requirements relating to the procedures of immigration of the three countries of the Consortium. Nevertheless, the proposed medical insurance does not cover all medical expenses: diseases contracted before the policy was taken are typically not covered. That insurance may be supplemented by student insurance policies contracted locally (highly recommended).
In France, for instance, students under the age of 28 are strongly advised to contract a “securité sociale étudiante” policy, as a complementary service to the ACE.